Hybrid: This role is categorized as hybrid. This means the successful candidate is expected to report to Warren, Michigan three times per week, at minimum.
The Role
Global Customer Research (GCR) is seeking talented, hard-working individuals to join the Business Management Activities team. This team is responsible for three key areas in support of the GCR: Budget, Purchasing/Procurement and Training. We are looking for individuals that are detail-oriented, thrive in an environment of collaboration, and seek continuous improvement.
What You'll Do
Budget
Monitor and maintain monthly and yearly budget
Flag and report areas of concern/issues at review mtgs
Ensure entries accurately reflect the state of the current budget for entire GCR group relative to all current, processed and forecasted spending
Lead monthly budget review meetings with Analysts, Managers and Directors
Correct/update entries in project and financial databases, as necessary
Process IAS and Rebills to appropriate orgs
Prepare and distribute Divisional Accruals, Rebills, Direct Bill and Facility Schedule reports
Assist with compiling of data and creation of future annual budgets
Procurement/Purchasing
Provide support and guidance to the research team for procurements and assist with the purchasing process
Collaborate with Purchasing to effectuate procurements and address challenges
Monitor Purchase Order (PO) requests from analysts/managers and enter requests into SAP
Manage PO alterations and process in FinTrack and SAP
Verify information accuracy and alignment in Gemini/FinTrack
Track and report supplier PO release information to the Supplier & Analyst/Manager
Monitor status changes of requested releases for POs
Update FinTrack/Gemini with Purchase Order information
Review, preliminarily approve and submit payment for supplier invoices
Track databases to ensure supplier invoices alignment with process
Update FinTrack Database and forward invoice information to requester for approval
Monitor accrual report for projects lacking required invoices
Review each invoice for finalization and/or other necessary action
Complete SAP Backouts, if necessary, and close POs upon final invoice submission
Lead monthly meetings with Purchasing addressing open issues and strategizing upcoming renewals/purchases
Manage and maintain relationships with Purchasing, Finance and Suppliers
Training and Training Materials
Create, update and manage training materials for the business management and research teams
Lead training for managers and analysts relative to Purchasing Process, Forecasting and Gemini
Modify processes to support the purchasing process and/or generate efficiencies
Ensure GCR processes align with Purchasing’s processes and, if necessary, work to identify potential areas of improvement or necessary changes to ensure alignment
Your Skills & Abilities (Required Qualifications)
Bachelors degree
2 years of professional experience
Knowledge of SAP/Ariba reporting system
Ability to effectively multi-task and manage numerous open tasks at one time
General knowledge of budgets, purchasing and invoice processes
Proficient in Excel, PowerPoint and Access and ability to learn advanced applications
Effective communication skills, both verbal and written
Detail-oriented and accurate particularly as it relates to financial data and tracking information
Project management skills, including ability to anticipate issues, plan needed tasks, and meet tight deadlines with high quality and strong attention to detail
Excellent interpersonal skills and ability to confidently work with internal cross-functional teams, external suppliers, and all levels of the organization
What Will Give You A Competitive Edge (Preferred Qualifications)
Willingness to provide input to improve and develop team procedures
Innovative nature to continually identify opportunities to improve processes and quality of deliverables
Ability to handle a variety of non-recurring special assignments as needed by Leadership
Ability to analyze/diagnose issues related to budget development and tracking, Purchasing or Financial issues
Self-motivated problem solver for departmental Purchasing, Finance Staff, and SAP concerns
Strong initiative and drive - willingness to ask questions and be resourceful
Excellent self-regulation ability – able to do assigned tasks without manager supervision
Effective problem-solving capabilities
Flexible with a desire to assist in improving the current Purchase/ Finance/ Tracking processes and database methodologies
This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.
GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP NOW OR IN THE FUTURE. THIS INCLUDES DIRECT COMPANY SPONSORSHIP, ENTRY OF GM AS THE IMMIGRATION EMPLOYER OF RECORD ON A GOVERNMENT FORM, AND ANY WORK AUTHORIZATION REQUIRING A WRITTEN SUBMISSION OR OTHER IMMIGRATION SUPPORT FROM THE COMPANY (e.g., H-1B, OPT, STEM OPT, CPT, TN, J-1, etc.)
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